Elected Positions

President

Job summary: The President supervises, directs and controls the business of STSW. The President provides leadership to the Board and helps assure that it functions effectively.

Summary of essential job functions:

·       Serve as Chief Executive Officer of STSW

·       Preside at all meetings of the Board/Executive Committee

·       Develop agenda for these meetings

·       Serve as ex-officio member of all committees

·       Sign and execute all authorized bonds, contracts and other obligations in the name of STSW with consent of at least three other officers

·       Appoint committee chairs and committee members, subject to Executive Board approval

·       Assign annual project charges to each committee in consultation with each committee chair

·       Serve as focal point and chief spokesperson for STSW

·       Prepare and present report to the membership at the annual meeting

·       Reviews bylaw and polices of STSW and recommend changes as necessary

·       Be subscribed to the forum and monitor/participate in discussion threads

Minimum requirements

·       Served as Vice President (preferred)

·       Active STSW member

·       Attend STSW Annual Conference

·       Term of office: Two years, with possibility for election to a second and final term

·       Unpaid position

Abilities desired:

·       Motivated to explore possibilities for the present and future direction of STSW

·       Ability to communicate effectively in oral and written form

·       Committed to serving the common interest of the STSW membership

·       Knowledge about the programs and activities of STSW

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Vice President

Job summary: The Vice President assists the President in supervising, directing and controlling the business of STSW. In case of the absence or disability of the President, the duties of that office shall be performed by the Vice President.

Summary of essential job functions:

·       Serve as Executive Officer of STSW

·       Serve as liaison to Board of Directors

·       Liaise with Membership Chair to oversee scholarship program

·       Chair the credentialing committee

·       Be subscribed to the forum and monitor/participate in discussion threads

Minimum requirements:

·       Served another board role previously (preferred)

·       Active STSW member

·       Attend STSW Annual Conference

·       Term of office: Two years, with possibility for election to a second and final term

·       Unpaid position

·       Certified Clinical Transplant Social Worker (CCTSW) preferred

Abilities desired:

·       Motivated to explore possibilities for the present and future direction of STSW

·       Ability to communicate effectively in oral and written form

·       Committed to serving the common interest of the STSW membership

·       Knowledge about the programs and activities of STSW

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Secretary

Job summary: The Secretary shall keep a record of all minutes of all meetings of the Corporation and the Board of Directors and a record of the reports of committees appointed by the Board.

Summary of essential job functions:

·       Serve as executive officer of STSW

·       Serve as liaison to the Board of Directors

·       Prepare minutes for all board and annual meetings in a timely manner

·       Verify accuracy of minutes and amend as indicated

·       Preserve minutes and associated records of all meetings

·       Maintain a record of the reports of committees appointed by the Board

·       Send annual meeting minutes to STSW attorney

·       In collaboration with Technology Chair, post annual meeting minutes on STSW website

·       Be subscribed to the forum and monitor/participate in discussion threads

Minimum requirements:

·       Good oral and written communication and organizational skills

·       Active STSW membership

·       Attend STSW Annual Conference

·       Term of office: Two years, with possibility for election to a second and final term

·       Unpaid position

·       Certified Clinical Transplant Social Worker (CCTSW) preferred

Abilities desired:

·       Comfortable with computer software, electronic communications and website layout

·       Motivated to explore possibilities for the present and future direction of STSW

·       Committed to serving the common interest of the STSW membership

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Treasurer 

Job summary: The Treasurer manages the finances of STSW and ensures accurate account of all money.

Summary of essential job functions:

·       Serve as executive officer of STSW

·       Serve as liaison to the Board of Directors

·       Propose annual budgets to the board

·       Present current financial statement to the board at regular meetings

·       Present current financial statement to the membership at the annual meeting

·       Complete the requisite financial documentation to comport with all statutory and auditing purposes

·       Maintain STSW bank accounts, including all monthly and annual statements

·       Keep current records of STSW members’ payment of annual dues

·       Assure financial review as specified in STSW bylaws

·       Sign contracts with the approval of at least three other STSW officers

·       Complete the books and files taxes for the remainder of the calendar year that his/her term of office terminated

·       Be subscribed to the forum and monitor/participate in discussion thread

Minimum requirements:

·       Active STSW member

·       Attend STSW Annual Conference

·       Term of office: Two years, with possibility for election to a second and final term

·       Unpaid position

·       Certified Clinical Transplant Social Worker (CCTSW) preferred

Abilities desired:

·       Comfortable with Excel

·       Motivated to explore financial possibilities for the present and future direction of STSW

·       Committed to serving the common interest of the STSW membership

·       Knowledge about the financial programs and activities of STSW

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Past President

Job summary: The Past President serves on the Executive Committee, providing guidance to the President on leadership matters and conducting Society business.

Summary of essential job functions:

·       Serve as executive officer of STSW

·       Serve as liaison to the Board of Directors

·       Participate in all board and executive committee meetings

·       Serve as ex-officio member of all committees

·       Share knowledge of organizational history

·       Take on leadership tasks in collaboration with incumbent president

·       Be subscribed to the forum and monitor/participate in discussion threads

Minimum requirements:

·       Must have served as Society president

·       Attend STSW Annual Conference

·       Active STSW member

·       Term of office shall be two years minimum, with no maximum term

·       Unpaid position

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Past Treasurer

Job summary: The Past Treasurer serves on the Executive Committee, providing guidance to the Treasurer on Society finance and accounting matters.

Summary of essential job functions:

·       Serve as executive officer of STSW

·       Serve as liaison to the Board of Directors

·       Participate in all board and executive committee meetings

·       Share knowledge of organizational and financial history

·       Be subscribed to the forum and monitor/participate in discussion threads

Minimum requirements:

·      Must have served as Society treasurer

·      Attend STSW Annual Conference

·      Active STSW member

  • Term of office shall be two years minimum, with no maximum term
  • Unpaid position

    Appointed Positions

    National Program Chair 

    Job summary: The National Program Chairs encourages and reviews submission of abstracts for proposed presentations at the annual conference.

    Summary of essential job functions:

    • Encourage abstract submissions from members
    • Update abstract criteria on STSW website as needed
    • Review submitted abstracts for appropriateness using established criteria
    • Offer opinions on revisions as needed
    • Submit final proposals to conference program chair for approval
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participate in quarterly board meetings: Via conference call during most of the year and In person on the day preceding the annual conference

    Minimum requirements:

    • Capacity for intensive, seasonal review of abstract submissions
    • Collaboration with conference program committee and executive board
    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Organized with attention to details
    • Ability to communicate effectively in oral and written form
    • Committed to serving the common interest of the STSW membership
    • Knowledge about the programs and activities of STSW

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    Bylaws Chair

    Job summary: The Bylaws Chair helps develop, modify and maintain the bylaws that govern STSW and is also the compliance officer of the Society.

    Summary of essential job functions:

    • Maintain the primary official document of the STSW, which is the bylaws
    • Suggest bylaws modifications to meet STSW’s mission
    • Ensure the ongoing review of the bylaws by the executive board
    • Solicit and file Conflict of Interest Statements from all board members and make sure their membership status is up to date
    • Provide assistance to the Board of Directors in regards to compliance with bylaws
    • Recruit 1-2 members to review bylaws annually
    • Participate in quarterly board meetings: via conference call during most of the year and n person on the day preceding the annual conference.
    • Be subscribed to the forum and monitor/participate in discussion threads

    Minimum requirements:

    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Motivated to explore possibilities for the present and future direction of STSW
    • Ability to communicate effectively in oral and written form
    • Good attention to detail
    • Committed to serving the common interest of the STSW membership
    • Knowledge about the programs and activities of STSW

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    Conference Chair

    Job summary: The Conference Chair oversees planning of the STSW annual conference. The Conference Chair typically also serves as the conference committee site chair.

    Summary of essential job functions:

    • Develop a team of social workers to host the annual conference
    • Coordinate planning process in collaboration with three committees: Site, Vendor, and Program (see responsibilities below)
    • Announce the “kick-off” of conference at previous year’s annual meeting
    • Organize and set agenda for on-going planning team meetings (every 2-4 weeks)
    • Apprise executive board of planning progress through monthly conference calls
    • Work with executive board and conference planning consultant to trouble shoot any issues/resolve conflicts
    • Keep conference costs within approved budget
    • Participate in STSW Board meetings
    • Evaluate conference outcomes
    • Provide guidance and assistance to next Conference Chair
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participate in quarterly board meetings: via conference call during most of the year and in person on the day preceding the annual conference

    Summary of conference committee responsibilities:

    • Site Committee:
      • Select site, negotiate contracts, and continue to liaise with vendors on:
        • Conference, sponsor and meeting space
        • Hotel rooms
        • Food
        • A/V services
        • Welcome reception
        • Gala
        • Transportation (if needed)
      • Advertise conference
      • Oversee conference registration
      • Provide attendees with orientation and resource information
      • Survey attendees on their conference experience and provide feedback as indicated
    • Vendor Committee:
      • Suggest updates to sponsorship levels and benefits to executive board
      • Update sponsorship information on STSW website
      • Solicit sponsors
      • Facilitate sponsor recognition
    • Program Committee:
      • Develop conference educational objectives
      • Ensure that at least 15 hours of continuing education are offered
      • Engage dynamic speakers for general sessions on areas of common interest
      • Collaborate with Abstracts Chair on selecting speakers for breakout sessions for areas of special interest, attending to all interest areas that STSW encompasses
      • Secure approval for continuing education credit
      • Create conference program
      • Facilitate introduction and appreciation of speakers (honoraria, gifts)
      • Be subscribed to the forum and monitor/participate in discussion threads

    Minimum requirements:

    • STSW membership
    • Attend STSW Annual Conference
    • Term of office: 3 years (Begins two years prior to planned conference, and ends one year after conference concludes.)
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Motivated to explore possibilities for the present and future direction of STSW
    • Ability to communicate effectively in oral and written form
    • Committed to serving the common interest of the STSW membership
    • Knowledge about the programs and activities of STSW

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    Development Chair

    Job Summary: The Development Chair is responsible for identifying potential funding resources for STSW.

    Summary of essential job functions:

    • Complete and submit identified grant applications to support and expand the STSW website and Society infrastructure
    • Identify potential funding resources for the STSW Annual Conference
    • Establish a reference guide of funding/grant resources, including a checklist of necessary documents
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participate in quarterly board meetings: via conference call during most of the year and in person on the day preceding the annual conference

    Minimum Requirements:

    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Motivated to explore possibilities for the present and future direction of STSW
    • Ability to communicate effectively in oral and written form
    • Good attention to detail
    • Committed to serving the common interest of the STSW membership
    • Knowledge about the programs and activities of STSW

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    Exhibitor Chair

    Job summary: The exhibitor chair is responsible for identifying, soliciting & liaising with exhibitors who participate in the STSW annual conference.

    Summary of essential job functions:

    • Identify and solicit potential exhibitors
    • Correspond with all exhibitors and act as the liaison to the STSW treasurer and local exhibitor coordinator
    • Obtain statement of liability
    • Send W-9’s
    • Assist in receiving payments
    • Provide thank you letter at end of conference
    • Work with local exhibitor coordinator or conference committee to:
    • Obtain information re: hotel AV, shipping information and parking costs for exhibitors
    • Identify exhibitors that will be on conference bags and provide logos to local exhibitor coordinator
    • Designate placement of exhibitor at conference
    • Check conference materials to be sure updates are current with exhibitors who have paid
    • Work with treasurer to identify which exhibitors obtain Annual Society Celebration tickets
    • Work with local exhibitor coordinator to be sure conference signage is in place to thank exhibitors
    • Participate in monthly conference planning calls
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participate in quarterly board meetings: via conference call during most of the year and in person on the day preceding the annual conference

    Minimum requirements:

    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Motivated to ensure financial support of Annual STSW Conference
    • Ability to communicate effectively in oral and written form
    • Committed to serving the common interest of the STSW membership
    • Knowledge about the programs and activities of STSW

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    Historian

    Job summary: The Historian is responsible for assembling and preserving the record of activities and achievements of STSW.

    Summary of essential job functions:

    • Secure photographs of conference attendees, events and board
    • Secure photographs of award winners and new CCTSWs
    • Write and submit press releases about significant Society events
    • Collaborate with the Technology Committee to keep history, photographs and member news updated on the STSW website as requested
    • Safeguard records and other materials pertinent to the history of the association and transfer them to successor
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participate in quarterly board meetings: via conference call during most of the year and in person on the day preceding the annual conference

    Minimum requirements:

    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred
    Abilities desired:
    • Motivated to raise STSW member awareness of the value of its history within the transplant community
    • Find creative ways to display STSW history along with protected historical material
    • Ability to communicate effectively in oral and written form
    • Committed to serving the common interest of the STSW membership
    • Knowledge about the programs and activities of STSW

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    Members at Large

    Job summary: The Member at Large represents the specialty interest of a particular practice area (heart, kidney/pancreas, liver, living donor, lung, pediatrics or mechanical circulatory support).

    Summary of essential job functions:

    • Develop and maintain up-to-date resource information on STSW website
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Be a resource to new members with practice area questions
    • Solicit papers in practice area for annual conference
    • Enhance collaboration among transplant social workers in the same practice area at annual conference
    • Recruit committee members to help with all of the above
    • Assist conference committee at annual conference as indicated
    • Monitor policy changes in practice area and keep board abreast of them
    • May chair or co-chair time-limited, special project committees in areas of interest
    • Participate in quarterly board meetings: via conference call during most of the year and in person on the day preceding the annual conference

    Minimum requirements:

    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Motivated to explore possibilities for professional growth in practice area
    • Ability to communicate effectively in oral and written form
    • Committed to serving the common interest of the STSW membership
    • Knowledge about the programs and activities of STSW

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    Membership Chair 

    Job summary: Serves as the primary contact for new and prospective members, maintains up-to-date membership list, and facilitates member access to benefits such as scholarships, website and journal.

    Summary of essential job functions:

    • Respond to members’/potential members’ questions
    • Track membership information and collaborate with committees that need to know membership status
    • Send quarterly membership lists to NATCO, publisher of Progress in Transplantation
    • Update scholarship application requirements annually on website
    • Accept scholarship applications
    • Award scholarships based on established criteria
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participate in quarterly board meetings: via conference call during most of the year and in person on the day preceding the annual conference

    Minimum requirements:

    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Good organizational and problem-solving skills
    • Comfortable with Excel and able to access Google Docs regularly

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    Mentor Chair

    Job summary: The Mentor Program Chair serves as the primary contact for mentors/mentees, maintains up-to-date lists of mentors/mentees and facilitates and monitors the mentor/mentee application process including application, mentor profile, training, quiz and evaluation.

    Summary of essential job functions:

    • Respond to mentors’/mentees’ questions
    • Track mentor/mentee information and collaborate with committees that need to know membership status
    • Monitor the application process for mentors/mentees
    • Maintain and update mentor profiles
    • Monitor mentor/mentee matching process
    • Monitor mentor/mentee relationship as needed
    • Renew CEU status with NASW annually
    • Update mentor/mentee application process as needed
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participate in quarterly board meetings: via conference call during most of the year and in person on the day preceding the annual conference

    Minimum requirements:

    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred
    Abilities desired:
    • Good organizational and problem-solving skills
    • Comfortable with Excel and able to access Google Docs regularly

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    Multicultural Issues Chair

    Job summary:

     The Multicultural Issues Chair addresses cultural diversity issues related to STSW professionals and clients served.

    Summary of essential job functions:

    • Provides information to the STSW Board and membership as it relates to current cultural issues in transplantation
    • Promotes greater understanding and sensitivity in regards to race, ethnicity, gender, sexual orientation, religion, socio-economic status and mental/physical abilities in transplantation
    • In collaboration with website committee, provides transplant multiculturalism resources to membership via the website
    • Acts as liaison to the conference planning committee in getting speakers on multicultural issues
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participate in quarterly board meetings: via conference call during most of the year and in person on the day preceding the annual conference

    Minimum requirements:

    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Ability to communicate effectively in oral and written form
    • Committed to serving the common interest of the STSW membership

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    Nominating Chair

    Job summary: The Nominating Chair is responsible for soliciting nominations for STSW board positions and presiding over elections.

    Summary of essential job functions:

    • Keeps an up-to-date roster of all board members, their positions, dates of election/appointments, and term expirations.
    • Notifies the executive committee of board positions that will be up for election or appointment at the annual meeting.
    • Solicits nominations for open positions, working in conjunction with the executive committee.
    • Reviews the eligibility requirements for each position and sees that the nominees meet these requirements.
    • Contacts each potential nominee to see if he or she is willing to serve if elected.
    • Prepares bios of nominees for elected office and sends them to the membership prior to the vote.
    • Presides over the votes at annual meetings
    • Be subscribed to the forum and monitor/participate in discussion threads

    Minimum requirements:

    • Knowledge of the STSW bylaws
    • Attends STSW Annual Conference
    • Term of office: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Possess good networking skills
    • Ability to communicate effectively in oral and written form
    • Committed to serving the common interests of the STSW membership
    • Knowledge about the programs and activities of STSW

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    Public Policy Chair

    Job summary: The Public Policy Chair monitors proposed US federal and state legislation related to transplant, as well UNOS guidelines; informs the membership about pertinent issues; and advocates for the best interests of transplant patients and the membership.

    Summary of essential job functions:

    • Monitor proposed legislation in the US, at both the federal and state level, related to solid organ transplant, living organ donation, and mechanical circulatory support
    • Review all UNOS invitations for public comment for issues related to transplant social work
    • Inform members of important opportunities for advocacy
    • Strengthen liaisons with other agencies/organizations to improve advocacy and networking
    • Work with website committee to include summaries of these issues on the STSW website
    • Report on transplant-related legislation at board meetings and STSW annual meeting
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participate in quarterly board meetings: via conference call during most of the year and In person on the day preceding the annual conference

    Minimum requirements:

    • Interest in and good understanding of the US legislative process and the political environment within the transplant community
    • Commitment to advocacy work
    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Self-motivated advocate
    • Possess good networking skills in the transplant community
    • Ability to communicate effectively in oral and written form
    • Committed to serving the common interest of the STSW membership
    • Knowledge about the programs and activities of STSW

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    Research Chair 

    Job summary: The Research Chair encourages and supports members’ research on psychosocial aspects of end organ failure and transplantation.

    Summary of essential job functions:

    • Inform membership of availability of research grants
    • Update research grant criteria on STSW website as indicated
    • Review submitted applications for appropriateness using established criteria
    • Offer opinions on revisions as needed
    • Submit final proposals with recommendations to executive board for approval
    • Assist with determination of stipend amount
    • Monitor investigator’s progress toward presentation and publication at least annually and remain available as a resource as needed
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participate in quarterly board meetings: via conference call during most of the year and in person on the day preceding the annual conference

    Minimum requirements:

    • Willingness to devote 3 to 5 hours per application initially, followed by intermittent follow-up contact
    • Present reports to the executive board as requested
    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Organized with attention to details
    • Research and publication experience preferred
    • Ability to communicate effectively in oral and written form
    • Committed to serving the common interest of the STSW membership
    • Knowledge about the programs and activities of STSW

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    Technology Chair 

    Job summary: The Technology Chair serves to enhance communication to STSW members and the general public by providing open access to information about STSW via the website, the forum, email notifications, etc. The website is the primary focus of this position, as it is the public face of the Society and is a vital tool, involved in almost every aspect of Society business.

    Summary of essential job functions:

    • Collaborates with the STSW board, a website committee, and the website consultant on the design and development of the website
    • Recommends enhancements of the website to the Executive Committee
    • Coordinates with the website consultant on technical problems with the website functionality
    • Reviews the website to ensure that it is up to date, accessible, and easy to use
    • Works with membership and conference chairs and website consultant regarding online registration forms and databases
    • Helps members with any access or registration problems
    • Coordinates technical aspects of the online forum
    • Be subscribed to the forum and monitor/participate in discussion threads
    • Participates in quarterly board meetings: via conference call during most of the year and in person on the day preceding the annual conference

    Minimum requirements:

    • Active STSW membership
    • Attend STSW Annual Conference
    • Term of appointment: 3 years with potential for reappointment for a second term
    • Unpaid position
    • Certified Clinical Transplant Social Worker (CCTSW) preferred

    Abilities desired:

    • Basic knowledge of website design and maintenance, or willingness to learn
    • Motivated to explore possibilities for the present and future direction of STSW
    • Ability to communicate effectively in oral and written form
    • Committed to serving the common interests of the STSW membership
    • Knowledge about the programs and activities of STSW

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